Best Copier for Small Business for the Best Quality

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A copier is one of the most important pieces of office equipment for any business, and therefore getting the best copier for small business is a task you need to take seriously. There are a lot of options open when deciding which one will suit your business best. No matter if you are looking for a machine that can print your standard documents, or produce your marketing materials en masse, or simply copy your original documents for filing, the perfect machine will not only print fast, have a reasonable size paper try and not take up all of your desk or office space.

Some of the other important aspects that should be considered are budget, energy efficiency and how easy the machine is to use, other features the machine offers, as well as how expensive cartridges are. We have reviewed the top 9 digital copiers for small buinesses to make your life a little easier and included a buyer’s guide with tips on what to look for when making this all-important decision.

best overall rating
  • Prints double-sided
  • Handles large amounts of paper
  • Fast and reliable
premium choice rating
  • Energy Efficient
  • Handles bulk prints and scans
  • Excellent security functions
great value rating
  • Printing on the go
  • Scan in duplex
  • Prints on various paper sizes
PictureCopiers for Small BusinessesMax. Print SpeedPaper Tray CapacityDimensions
Brother DCPL2550DWBrother DCPL2550DW Monochrome Copier and Printer36ppm250 Sheets16.1 x 15.7 x 12.5 inches
Brother MFC-L8900CDWBrother MFC-L8900CDW Business Color Laser All-in-One33ppm300 Sheets20.7 x 19.5 x 21.6 inches
HP OfficeJet Pro 8710HP OfficeJet Pro 8710 All-in-One Wireless Printer22ppm250 Sheets19.7 x 15.9 x 13.4 inches
Brother MFC-L5900DWBrother MFC-L5900DW Monochrome All-in-One 42 ppm300 Sheets19.1 x 16.8 x 19.5 inches
HP LaserJet Pro M477fdwHP LaserJet Pro M477fdw Wireless Color Printer28 ppm300 Sheets16.4 x 18.6 x 15.7 inches
Canon imageCLASS MF247dwCanon imageCLASS MF247dw Wireless, Multifunction Copier24 ppm250 Sheets14.7 x 15.4 x 14.2 inches
Canon Lasers Imageclass D1550Canon Lasers Imageclass D1550 Copier Printer with Scanner35ppm500 Sheets18.6 x 17.7 x 18.3 inches
Canon imageCLASS D570Canon imageCLASS D570 Printer Scanner and Copier28 ppm250 Sheets14.6 x 15.4 x 12.3 inches
Canon Color imageCLASS MF733CdwCanon Color imageCLASS MF733Cdw – All in One28ppm250 Sheets18.5 x 18.5 x 18.1 inches

What to Look for When Buying Copiers for Small Business

Having a reliable printer that will be able to handle all of your printing, scanning, copying and printing requirements is a must for any small business. Printing invoices, quotes, proposals and general correspondence is a daily necessity. When you consider what to look for when you are ready to buy a copier for your small business you need to take a number of aspects into consideration, including the size of the printer, the amount of printing it can handle at a time and the speed at which it will print your documents.Busy-office

Laser printers by their nature will print quicker than your average dot matrix printer, but they are expensive, especially if you require a color printer with scanner. Below we outline some of the more important aspects to consider when buying your office photo printer to ensure you get the type of printer you need to make your business work.

Size

Small business requires a printer with scanner copier and fax machine that is designed to conserve the space needed to accommodate them. Often they are sized to fit onto a desktop or tabletop. Some are built to be freestanding however they do take up more space than your other types.

Print Speed

This is a very important aspect of your small office printer or copier. The speed of your printer will be measured in “ppm” or page per minute. If you are going to be using your copier or printer in an office environment it is likely you will require a printer that can offer at least 27ppm or higher. If you are looking at having a small office with multiple users then a speed of around 52ppm would be most suitable.

  • Max. Print Speed ( 28ppm )

Capacity and Paper Size

The paper capacity of your machine is just as important as the speed of the printer. If you have a printer that can only accommodate a small amount of paper but need to print bulk marketing material, you will not be able to get through what you need to and this will lead to a lot of frustration. Many of these printers will have a cassette that can accommodate large amounts of paper, making printing in bulk easier.

They might also have a separate tray to accommodate special paper such as for printing envelopes or ID Cards. Multifunction printers will be able to accommodate different sizes of paper from legal to a letter and even A5 sizes. Some multifunction printers will not be able to print on anything other than standard A4 size paper and if you are going to require to print brochures on small paper sizes it is important to take this into consideration when selecting your printer.

  • Paper Tray Capacity ( Sheets )

Other Features

Almost all copiers today have the ability to print, scan and fax as well as copy. This is not only a great cost saver in that you only need to buy one machine instead of a number of different ones such as a fax machine, it also saves space in your small office. Duplex scanning, document feeders and the ability to print double sided are also all excellent features that a lot of copiers for small businesses offer. Printing in color photo formats may be a prerequisite for you as you are going to be printing brochures, proposals or similar documents and not just letters.

Getting a non-monochrome printer copier would then be the most suitable for your needs. If you are going to be printing brochures or pictures, then consider the size of the memory of the copier and its ability to print good quality graphics.

Ink & Toner

When considering copy machine is the best for small businesses, you need to take into consideration the cost of the machine. This not only includes the price that the machine costs but also the amount of money the toner and ink for the machine is going to cost you. Check how many pages per month you can expect to get out of a toner. You may get a lot more copies from a laser multifunction printer than the dot matrix, however, laser printers cartridges cost a lot more so you need to find the right balance for your small business.

Brand and Reputation

The brand and reputation of the copier you decide on are important. That is because you need a reliable printer and copier that will not let you down in moments of crisis. Canon, Brother DCP8155DN, and HP Color LaserJet are three big brand names when it comes to printers and digital copiers. You will not go wrong selecting one of these great brands when deciding which copier will be best suited to your small business needs.

View the Best Copier for Small Business, Below.

best overall rating

1. Brother DCPL2550DW Monochrome Copier and Printer

Brother DCPL2550DW

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Brother is a trusted and respected name in the copier and printer industry and if you are looking for a flexible, reliable and dynamic copier for your small business, then the Brother Monochrome Copier and Printer is one of the best office copiers there is.

Features

This Brother is a Digital Multifunction Black-and-White Copier that will both print and scan as well as copy. The copier is able to do double-sided printing and it also deals with multiple types and sizes of paper. It will print on card stock, envelopes and other paper giving you the ability to create professional marketing material and other documents. It has a capacity to handle 250-sheet paper and offers a 50-sheet document feeder so you can copy in bulk without any problems.

Another great feature on this printer is that is can work either via a built-in Ethernet network, which also allows your printer to connect to different users that are on your network, or you can use the wireless USB interface to connect with one local computer.

Conclusion

This is a dynamic printer, copier, and scanner that can be used to produce mass marketing material, print large documents and reports with ease or scan your originals so you can produce soft-copies of all of your important documents. You can send your printing via your mobile or tablet when needing a printer on the go. One of the best small office copiers on the market.

Why We Like It

  • Prints double-sided
  • Handles large amounts of paper
  • Fast and reliable

Our Verdict
Editor Rating
premium choice rating

2. Brother MFC-L8900CDW Business Color Laser All-in-One

Brother MFC-L8900CDW

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Another great offering from Brother that is designed to give the small business owner a printer, scanner, and copier in one great machine. One of the best copy machines for small business, the Brother gives you the ability to create, copy or scan any document you need to.

Features

This is the perfect all-in-one solution for your small business. It prints and scans in duplex. The 5" touchscreen displays your workflow to allow you to organize your printing easily. Printing up to 33ppm and scanning up to 29 images per minute with a 58ipm scanning capacity for double-sided originals. You can scan and print at the same time, so when you have multiple users, one can print and that other scan simultaneously, greatly improving productivity in the office.

The scanner will scan to secure PDF that is searchable. The scan features an ADF so you will never send skewed documents out, it will also remove any blank pages once scanned. The auto feeder can handle up to 70-pages. Compatible with various different devices including your smart devices, you can connect via a network or wirelessly.

It comes with the iPrint & iScan apps which are free for download. It is Energy Star Certified and comes with a Deep Sleep Mode to further save energy.

Conclusion

Scanning to multiple destinations including SSH Servers, Email, USB or SharePoint. This is one of the best printer copiers on the market, it will improve productivity, handle bulk printing or scanning and it has a secure function lock to allow you to regulate the use of the printer. Printing color is very expensive, and this feature allows you to restrict printing in color.

Why We Like It

  • Energy Efficient
  • Handles bulk prints and scans
  • Excellent security functions

Our Verdict
Editor Rating
great value rating

3. HP OfficeJet Pro 8710 All-in-One Wireless Printer

HP OfficeJet Pro 8710

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HP is another trusted name in the printer and copier world. They have produced some of the best products on the market. Small business copy machines need to be able to print and copy large amounts of documents professionally, they need to be small, versatile and cost and energy effective and the HP OfficeJet Pro do all of the above and more.

Features

A great tabletop copy machine that will print in both color and black-and-white, you can print, copy or scan for anywhere and anytime both single and double sided with its wireless printing capabilities. You can use your printer on the go with a Wireless Direct Printing using your smart device using AirPrint. You can keep your printing confidential even when printing wireless with the HP JetAdvantage Private Print.

Featuring a 2.65" touchscreen for you to monitor and control your print jobs fast and efficiently. Printing up to 22ppm in black and 18 in color. The printer prints on various sizes of paper including envelopes.

Conclusion

Copying machines are essential to small business, they enable you to print, copy or scan documents quickly and easily. Producing mass marketing materials, printing out professional tenders or proposals and producing high-quality scans is what the HP OfficeJet All-in-One Wireless Printer does.

It gives the small business owner, the ability to print in color, control their spend and using the wireless options make their workers more productive by allowing more than one to connect to the printer in the office.

Why We Like It

  • Printing on the go
  • Scan in duplex
  • Prints on various paper sizes

Our Verdict
Editor Rating

4. Brother MFC-L5900DW Monochrome All-in-One

Brother MFC-L5900DW

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It should be no surprise that we have included another Brother on our list. One of the best black and white copiers for small business this Brother has it all and then some. It prints fast, high-quality prints in duplex, it offers great connectivity and excellent control.

Features

Control your printing easily with the 48 customized shortcuts on the 2.7-inch touchscreen. It prints exceptionally fast at 42ppm. It offers a built-in Ethernet as well as wireless network capabilities so you can print on the go anywhere and anytime. This small business copier packs quite a punch and will help you produce quality correspondence, presentations and productivity will increase with the ability to scan to multiple people. It also allows for simultaneous print and scan.

Scanning up to 56 images per minute and a document glass that allows you scan bound materials. The Amazon Dash Replacement measures will assure that you are never caught without toner when you really need it. It will save you money with the ability to print duplex as well as a deep sleep mode that uses minimal energy when not in use adding to your savings.

In addition to all of the other great features, it also offers security features that allow you to regulate who uses the printer and protect sensitive documents.

Conclusion

Flexible and versatile this all-in-one printer has a 250-sheet paper tray that will adjust to any size paper and has a total capacity of up to 1,340. It is fast, energy efficient and increases the productivity in any small business or home office.

Why We Like It

  • Fast and efficient
  • Has a high sheet capacity paper tray
  • Wireless connectivity

Our Verdict
Editor Rating

5. HP LaserJet Pro M477fdw Wireless Color Printer

HP LaserJet Pro M477fdw

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HP finds itself on our list again with this superb Xerox copier for small business. When you work in a small business, your printing, copying, and scanning has to be of a high professional standard and reflect your professionalism when presenting reports and other important documents.

Features

A wireless printer that prints in black and in color with the ability to print duplex and offering a 50-sheet document feeder, this is the printer that will increase the productivity of your small or home office. Printing up to 28ppm at impressive speeds of up to 9.8 seconds when printing in color. You can increase your productivity in the office by allowing more than one person to connect to the printer at the same time. You can also protect your documents with both device and document security solutions.

With a 300-sheet capacity and a 4000-page monthly volume. JetIntelligence is designed to print 40% faster and give you up to 33% more prints per cartridge. It will print in multiple sizes, legal, executive, and letters. It offers a one-year warranty.

Conclusion

When you run a small office or a home office you need to have a reliable and flexible printer, copier and scanner at your disposal. The HP LaserJet Pro offers you a fast and professional way of getting your documents out to clients. It prints up to 28ppm in clear and precise color.

Wireless printing enables you to print on the go and also allows multiple users to connect to the printer increasing productivity. There is no better small office copy machine that will definitely add value to your small office or home office.

Why We Like It

  • Prints in color and black
  • Wireless printing
  • Flexible and reliable

Our Verdict
Editor Rating

6. Canon imageCLASS MF247dw Wireless, Multifunction Copier

Canon imageCLASS MF247dw

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Fax, copy, scan, and print with confidence using the Canon imageCLASS . Cannon has a great reputation for producing high-quality machines and producing some of the best business copiers on the market. A multifunction copier that will increase productivity and provide you and your staff with a professional way to present your business to customers.

Features

This Canon printer functions using Windows, Windows Vista and Windows Server. It is also compatible with Mac OS 10.6.8 or any later iOS. Printing up to 28 pages per minute, it prints exceptionally quickly at about 6 seconds per print. You can print on the go with the Canon PRINT business, Apple AirPrint, and Google Cloud Print. It prints in duplex to enable you to save paper and money. The LCD panel, which is tiltable, allows you to control your printer easily, it is user-friendly and easy to read.

The Wi-Fi capability allows you to connect to your printer to your smart devices. The Canon PRINT Business App allows you to be able to scan your documents. The 1-sheet multipurpose tray allows you to be able to print specialized documents such as identification cards, it also offers a 250-sheet paper cassette as well as a 35-sheet document feeder.

Conclusion

A Canon copy machine for small business that offers you versatility, flexibility and the ability to increase your productivity. This great small copier machine allows you to manger the workflow in your small business or home office. It not only save you money but it is also very energy efficient saving you on energy costs as well.

Why We Like It

  • Fast and efficient
  • Increases productivity
  • Professional printing on any size paper

Our Verdict
Editor Rating

7. Canon Lasers Imageclass D1550 Copier Printer with Scanner

Canon Lasers Imageclass D1550

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A Canon Laser that is not a copy machine only, but also a scanner, fax, and a printer. Designed to offer the small business owner reliable, professional printing when they need it. Fast, versatile, this all-in-one machine will save you time and money, something every small business owner really appreciates.

Features

Printing up to 35ppm this printing is very fast. Designed to be able to used on-the-go with WiFi connectivity so you can connect directly to your smart devices. NFC gives you printing with a simple touch of your Android smart device. It will also allow you to scan or copy bound materials with the legal-sized glass. The 3.5" LCD touchscreen color display to enable you to control your printer and structure your workflow easily.

It prints on various paper sizes and you could even print ID cards using the ID Card Copy application. Password protect your document and manage who can use your printer. The ID management system allows you to manage up to 300 ID's. This ensures your confidential correspondence remains confidential, and it helps you save costs by regulating the usage of the machine.

The 50-sheet paper tray and additional 500-sheet paper cassette allow for fast printing of bulk marketing materials, newsletters and more.

Conclusion

A copy machine for small business that does so much more. This machine allows you to scan, copy, fax and print at the touch of a button. It is fast, versatile and reliable and will improve the productivity in your office with more than one user being able to connect simultaneously.

Why We Like It

  • Fast and versatile
  • Easy controls
  • Handles bulk printing easily

Our Verdict
Editor Rating

8. Canon imageCLASS D570 Printer Scanner and Copier

Canon imageCLASS D570

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Canon has done it again with this versatile scanner and copier. It is compact, will connect with any smart devices and is feature rich to add value to your small office or home office. Print or scan with confidence lending an air of professionalism to your correspondence,

Features

Printing at up to 28 pages per minute, you can print using your smart devices anywhere and anytime, this is perfect for the businessman on the go who needs to print out quotes when traveling. Easy to control with a capacity of up to 250 papers in a standard paper cassette or use it with the one-page multipurpose tray for those special prints. Print ID Cards using the ID Card Copy function.

This is a high energy efficient printer and copier that uses only 2 watts when in Energy Saver Mode. This printer saves you money and time and puts a professional face to your business when presenting reports, corresponding with clients or preparing professional proposals.

Conclusion

Fast, accurate, reliable and highly versatile the Canon will print, copy or scan any document you require. The glass top allows for scanning of bound documents and it will deskew as it scans. Print that all-important quote using WiFi connection when at a client. Designed to offer the small businessman the ability to save money, increase productivity and present professional quotes, proposals, reports or marketing materials.

Why We Like It

  • Fast, professional printing
  • WiFi connection
  • Prints in bulk

Our Verdict
Editor Rating

9. Canon Color imageCLASS MF733Cdw – All in One

Canon Color imageCLASS MF733Cdw

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Our final offering on this list of top copiers for small businesses is the Canon Color All-in-One printer, copier, and scanner. It is packed full of features to ensure your business presents a professional front when printing marketing materials, proposals or simple correspondence.

Features

Expect your first print in less than 9 seconds, this great small office printer will deliver 28ppm and has a capacity of up to 850 sheets for bulk, professional printing of marketing and other materials. A high capacity toner ensures that you have limited interruptions for toner replacements. Duplex scanning and printing help you to save costs on paper and it is highly energy efficient. Printing and copying in both color and black-and-white your presentations will never look better in print than with the Canon printer.

A large LCD screen allows you to monitor and control your printing easily and efficiently while the security settings allow you to keep your confidential information and printing confidential. Connect using WiFi to print on the go and allow more than one user to connect simultaneously increasing your office's productivity.

Conclusion

With a three year warranty you get piece of mind and with the large LCD screen security settings and 850 paper cartridge printing has never been this easy. Your small business with thrive on the ability to produce professional quotes, presentations, and proposals at the press of a button. Produce bulk marketing material in color and wow your customers. One of the top copiers for small business on the market today.

Why We Like It

  • Fast and efficient
  • Handles bulk printing and copying
  • Scans duplex

Our Verdict
Editor Rating

Additional Information When Buying

Do You Need to Check for the Compatibility With Your Computer?

It is one of the primary requisites in making the right choice for your business. You need to ensure that the product is fully compatible with all the workstations at your workplace that will ultimately have access to it. Failure to do so could make it entirely unusable and a total waste of the company’s resources.

You may have the world’s best wireless monocrhome printer scanner copier, but if it doesn’t connect to the network, the efficiency and working capacity will never be fully utilized and ultimately you will be reaping much fewer benefits than what you paid for.

You can easily ask the dealer for compatibility or for any drivers to make it work. Or, if buying online, you can check the complete product description and specifications for ensuring maximum compatibility.

How Long will it last?

The right copier should last at least 5 good years for your business. But for that, you need the right evaluation of your business usage. If you are constantly going above the maximum output levels of the copier, it may not last long. So, it is always recommended to get a fair idea about your work volume in order to buy the most compatible option, else you will need more frequent replacements as the capacity and work gap increases.  Also, the machine is most likely to get damaged and worn out due to the burden.

Conclusion

So, make your life easier and work more efficiently by buying the most feature equipped and latest, most reliable copier. In order to make the best buying decision go through the complete functions and options of each model and take all the time you need. These copiers do take up a considerable budget and so, should yield the best results for your business and provide the ultimate value for money.

We hope that the guidelines discussed above help you in narrowing down your decision and in making the best choice for your company. For more guidelines on buying the best copier with multifunction capabilities, please visit this website.